Skip to content

Cover Letter Ending Sample

Cover Letter Closing Examples

When you're writing a cover letter or sending an email message to apply for a job, it's important to close your letter in as professional a manner as possible. As with any job-related correspondence, it's best to opt for a more formal language and tone — a cover letter is no place for "XOXO," “Cheers,” or even a casual "take care" as a closer.

Cover Letter Closing Examples

The following is a list of letter closing examples that are appropriate for cover letters and other employment-related correspondence, such as thank you notes and/or emails to schedule interviews or pass along references.

  • Sincerely
  • Sincerely yours
  • Regards
  • Best
  • Best regards
  • With best regards
  • Kind regards
  • Yours truly
  • Most sincerely
  • Respectfully
  • Respectfully yours
  • Thank you
  • Thank you for your consideration

Closings Not to Use

A cover letter is a formal correspondence, so it's important not to be too casual or friendly when writing it. Here are some letter closings that are fine to use when emailing or writing to a friend, but are not appropriate to use in a cover letter. 

  • Affectionately
  • Best wishes
  • Cheers
  • Eagerly waiting for a response
  • Fondly
  • Warm regards
  • Warmest regards
  • Warmly
  • Take care
  • Take it easy
  • Have a great day
  • Have a nice day
  • Love
  • Smiles
  • XOXO
  • Yours
  • Yours faithfully
  • Abbreviations (Thx or any other abbreviated word isn't appropriate)
  • Any emoticon (no smiley faces)
  • Sent from my phone (if your phone automatically includes it, you can remove it in the settings)

How to Close the Letter

Follow the closing with a comma. Then, on a new line, put your name.

If you're sending an email, you can add your contact information below your name. For example:

Best regards,

Your Name
Your LinkedIn Profile URL
Your Email Address
Your Phone Number

Whichever sign-off you choose, make sure always to capitalize its first letter.

Set Up an Email Signature

To simplify, you can set up an email signature that includes your contact information.

An email signature will make it easy for correspondents to readily see how to get in touch and saves you the time of typing the information repeatedly.

In your signature, include your LinkedIn profile URL to make it easy for your recipients to view your skills, accomplishments, educational background, and work history. Depending on your field, you may also want to include a link to your Twitter account; if you do so, make sure that your account is professional and appropriate for viewing by potential employers. 

It’s a wise idea, when conducting a job search, to set up an email account (and accompanying address) dedicated solely to this search. Doing so will help to ensure that you don’t miss emails from potential employers who might be interested in interviewing you. It also will allow you to provide a professional-sounding email address on your resume and cover letter; this email address should be comprised simply of your name (Ex. “John_T._Smith” at gmail.com).

Too often, job candidates use their personal email accounts to apply for jobs, often using “cute” email names such as “Crafty_catlady@yahoo.com” or OrcWarrior100@gmail.com.” This casual practice often raises hiring managers, eyebrows, raising red flags about whether a candidate is a serious, qualified applicant for the job to which they are applying.

It’s better to err on the side of safety and separate your professional and personal email accounts.

Find out how to set up a professional email signature, including formatting style and links to help you save a signature in your preferred email program.

Cover letters, whether submitted through email or traditional mail channels, are always the first impression you provide a potential employer. Make sure that this impression is a good one by following the “best practices” outlined in these links so that your cover letter shines.

How to Write a Cover Letter
Having an appropriate close is just one of the many steps required to craft a winning cover letter. Review the links below to find out how to write a cover letter, including what to include in your cover letter, how to write a cover letter, typical cover letter formats, targeted cover letters, and cover letter samples and examples.

More About Cover Letters

Top 10 Cover Letter Writing Tips
Email Cover Letters
Sample Cover Letters

How to End a Letter (With Closing Examples)

How you end a business letter is important. Your letter closing needs to leave the reader with a positive impression of both you and the letter you have written. In closing your letter, it is important to use an appropriately respectful and professional word or phrase.

Most formal letter closing options are reserved but note that there are degrees of warmth and familiarity among the options.Your relationship with the person you're writing to will shape which closing you choose.

Read below to find out some of the most common closing options available, and get help finding out which ones are appropriate in which correspondence.

Letter Closing Examples

The following are letter closings that are appropriate for business and employment-related letters. Read below for information on when to use each of them.

Sincerely, Regards, Yours truly, and Yours sincerely - These are the simplest and most useful letter closings to use in a formal business setting.

These are appropriate in almost all instances and are excellent ways to close a cover letter or an inquiry.

Best regards, Cordially, and Yours respectfully - These letter closings fill the need for something slightly more personal. They are appropriate once you have some knowledge of the person to whom you are writing. You may have corresponded via email a few times, had a face-to-face or phone interview, or met at a networking event.

Warm regards, Best wishes, and With appreciation - These letter closings are also appropriate once you have some knowledge or connection to the person to whom you are writing. Because they can relate back to the content of the letter, they can give closure to the point of the letter. Only use these if they make sense with the content of your letter.

More Letter Closing Examples

When you're ending your letter, be sure to choose a letter closing that is appropriate to the topic of your letter and to your personal situation and relationship with the person you are writing to. Here are more examples to choose from.

Best,

Cordially yours,

Fond regards,

In appreciation,
In sympathy,

Kind regards,
Kind thanks,
Kind wishes,

Many thanks,

Regards,
Respectfully,
Respectfully yours,

Sincerely,
Sincerely yours,

Thanks,
Thank you,
Thank you for your assistance in this matter,
Thank you for your consideration,
Thank you for your recommendation,
Thank you for your time,

Warm regards,
Warm wishes,
Warmly,
With appreciation,
With deepest sympathy,
With gratitude,
With sincere thanks,
With sympathy,

Your help is greatly appreciated,
Yours cordially,
Yours faithfully,
Yours sincerely,
Yours truly,

Capitalization

Capitalize the first word of your closing. If your closing is more than one word, capitalize the first word and use lower case for the other words.

Letter Closings to Avoid

There are certain closings that you want to avoid in any business letter. Most of these are simply too informal. Some examples of closings to avoid are listed below:

Always,
Cheers,
Love,
Take care,
XOXO,

These are too informal, and some (such as “Love” and “XOXO”) implies a level of closeness that is not appropriate for a business letter.

Avoid these kinds of sign-offs, which are more appropriate for messages to friends or loved ones.

Your Signature

Beneath your letter closing, include your signature. If this is a physical letter, first sign your name in pen, and then include your typed signature below. 

If this is an email letter, simply include your typed signature below your sendoff. 

It is also important to include your contact information in your letter. If this is a physical letter, your contact information will be at the top of the letter. However, if this is an email, include that information beneath your typed signature. This will allows the recipient to respond to you easily.

How to Format a Letter Ending

Once you have chosen a word or phrase to use as a sendoff, follow it with a comma, some space, and then include your signature.

If you are sending a hard copy letter, leave four lines of space between the closing and your typed name. Use this space to sign your name in pen.

If you're sending an email, leave one space between the complimentary close and your typed signature. Include your contact information directly below your typed signature.

Hard Copy Letter
(space)
Sincerely,
(space)
Handwritten Signature (for a mailed letter)
(space)
Typed Signature

Email Letter
(space)
Regards,
(space)
Typed Signature
Contact information (for an emailed letter)

Letter Examples and Writing Tips

Sample Letters
Letter samples for job seekers, including cover letters, interview thank you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, and more great employment letter samples.

Sample Email Messages
Samples of professional email messages. Use these samples to format your professional email messages.

Business Letters
How to write business letters, general business letter format and templates, and employment-related business letter examples.